Administration, Goldsboro Fire Department, NC

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Administration

Fire Prevention

The Administration Section provides overall direction, leadership and vision for the department. This section's responsibilities include providing administrative support for the Fire Department including budget preparation and administration, payroll, purchasing, setting departmental goals/objectives, planning/research and fire department data management through information technology.

The administrative staff includes:

Fire Chief
Senior Administrative Support Specialist
Assistant Chief - responsible for Support
Training & Safety Chief
2 Fire Inspectors
3 Assistant Chiefs in Operations

Contact the Administration Staff

Budget
The City of Goldsboro staff aids in the preparation of teh annual budget to provide funding for fire, rescue, medical assistance, training & safety, code enforcement and life safety education. They prepare status reports for the operating and capital budgets during the year and monitors the operating budget monthly. The budget process consists of five stages:

Forecasting
Requesting
Reviewing
Adopting
Monitoring

Financial management focuses on strategic resource allocation and management. If forgoes the link between budgeting and planning and ensures that funding decisions are made with attention to cost and teh appropriateness, efficiency an deffectiveness of service delivery. Financial analysis & projections include accounting for expenditures againts state, federal and private funds; accessing federal grand fund and funding via interagency transfer; reporting expenditures against federal grants, development of the financial portions of various federal grant applications.

Payroll
The City of Goldsboro Fire Department has two employee categories: exempt and non-exempt. Fire service non-exempt employees are paid on a 56-hour work week. Operations Sections has a 28-day, three-shift rotation cycle of three 24-hour continuous tours of duty with four days off. Regular non-exempt employees are paid an hourly rate, with the rate based on the range establisted for a 40-hour work week with other hours worked as needed to complete job requirements. Payroll periods are bi-weekly.

Accounts Payable
Accounts Payable is responsible for the management and processing of payments to vendors. Staff is responsible for following all purchasing guidelines for the procurement of materials, supplies, equipment and services to meet the operating requirements of the department in accordance with City policies and ordinances. Processing of vendor invoices includes fund coding, budget allocation with pay request being forwarded to the Finance Department for time.

Planning & Research
Staff identifies new station locations for future growth and response concerns to meet the needs and provides services for our citizens. Staff conducts planning, research and analyses projects, in support fo infrastructures to support fire protection. Manages the fire-rescue records management system. Staff prepares the capital improvement budget. Coordinates and maintains the data to support the City's performance measurement system. Staff develops the departmental master plan, strategic plan and business plan to continue to prepare for the future.

Human Resources
With the support of the City of Goldsboro Human Resources staff, the fire department is still tasked to handle the following human resource functions in the department.

Processes documents for transfers, leaves of absence and reassignments
Administers the department's Firefighter Recruitment Program
Assists in the development and administration of promotional processes
Maintains information on the Family Medical Leave Act
Maintains departmental personnel records
Assists in administering and monitoring performance appraisal system
Coordinates training for all newly promoted supervisors

Information Technology
With the support of the City of Goldsboro Information Technology staff, the fire department is still tasked to handle some of the following technology functions in the department:

Assists with specifications for new information technology systems
Coordinates the maintenance of systems and administration
Manages departmental hardware and software, as it applies to computer technology

Records Management
Records Management includes maintenance of the fire-rescue reports associated with the department's records management system. Distribution of incident report information and performance research of fire department records are crucial for planning future public safety services, grant possibilities and forwarding reports to NC Department of Insurance and NC Office of State Fire Marshal, as requested. False calls are incidents in which smoke detectors or fire alarms sound for non-fire related events. The City allows for three free calls in any consecutive 90-day period. the property owner is billed per call thereafter. Other reports are generated to include average call response times, apparatus incidents, and statistical reports electronically submitted to the State of North Carolina. This part of the department is crucial as it has a crucial impact of the Insurance rating process.